1 NAME
The name of the organisation shall be Tynebikes.
2 OBJECTS
The objects of Tynebikes shall be to promote cycling in and around Tyneside and to support other campaigns or actions which would directly or indirectly benefit cyclists
3 MEMBERSHIP
Membership is open to any person supporting the objects as set out above. Members will be required to pay a membership fee which shall be determined by the Annual General Meeting. Membership will be terminated should subscriptions be more than six months overdue and written notice having been given.
4 OFFICERS
The Annual General Meeting shall elect the following officers:
- Chairperson
- Vice Chairperson
- Treasurer
- Secretary
- Assistant Secretary
- Membership Coordinator
- Runs Coordinator
- Campaigns Coordinator
- Newsletter and Public Relations Coordinator
Any post not filled at the Annual General Meeting or thereafter becoming vacant may be filled by an Ordinary General Meeting.
5 FINANCE
The funds of Tynebikes shall be obtained through members' subscriptions and by means of any other fund raising activities a General Meeting may deem acceptable or necessary. The funds shall be lodged in a bank or building society account or accounts as approved by a General Meeting. The Treasurer will be responsible for managing the financial affairs of Tynebikes. An annual statement of accounts must be produced at the Annual General Meeting having been properly audited by an auditor elected at the Annual General Meeting and who shall not be an officer. The Financial Year (and hence the accounts) shall run from 1st of January to 31st December.
6 GENERAL MEETINGS
Ordinary General Meetings
The business of Tynebikes shall be conducted at Ordinary General Meetings open to all members and held monthly on a day of the week that may be determined by any General Meeting of Tynebikes. The Secretary will notify members of the time and place of these meetings after each AGM and at any other time in the event of change. Ordinary General Meetings have the power to set up Working Groups to deal with specific issues. The quorum of Ordinary General Meetings shall be five members, to include at least one of the officers as set out above.
Annual General Meeting - AGM
The AGM will be held at such time and date as the Secretary in consultation with the officers shall determine, provided that it occurs within 15 months of the previous AGM. It will normally, though not necessarily, fall in the first quarter of the calendar year. 21 days notice of the meeting must be given in writing to all members. The quorum for the AGM shall be 15 members. The AGM will transact the following business:
- approval of the minutes of the previous AGM
- consideration of an Annual Report
- consideration of the Annual Audited Statement of Accounts
- election of officers
- appointment of auditor
- any other relevant business
Special General Meeting - SGM
The Secretary shall make arrangements for a SGM to be held within 35 days of receiving a written request signed by not less than 15 members and giving the reasons for their request. 21 clear days notice of the meeting must be given in writing to ail members giving the reasons for calling the meeting. The quorum for a SGM shall be 15 members. Only the business set out in the notice shall be carried on at the SGM so called.
[N.B. A SGM would normally only be called to consider amendments to the constitution or to consider the dissolution of Tynebikes.]
7 AMENDMENTS TO THE CONSTITUTION
Amendments to the constitution may only be made at the Annual General Meeting or at a properly convened Special General Meeting. Any such proposals to alter the constitution must be delivered to the Secretary not less than 14 days before the date of the meeting at which they are to be considered. An alteration will require the approval of a two thirds majority of those present and voting.
8 DISSOLUTION
Tynebikes may be dissolved at any time by a resolution passed by a two thirds majority of those present and voting at a Special General Meeting called in accordance with article 6 above. The notice of the meeting shall make clear that dissolution is proposed. If dissolution is agreed, the meeting shall make arrangements for the disposal of any assets left after satisfaction of all debts and liabilities. Such assets shall only be given or transferred to an organisation or organisations having objects similar to those of Tynebikes.
END
This document was amended on 13 October 2003 to take account of the changes made at the 2002 AGM.